| Objective | What are the hazards? | Who might be harmed and how? | L | S | R | What are you already doing? |
|---|---|---|---|---|---|---|
| To reduce the risk of transmitting Covid-19 between people particularly those not displaying symptoms |
Contracting Covid-19, illness, minor symptoms, hospital admissions, death | All Employees | 3 | 5 | 15 | ·Weekly mass testing to take place on all employees commencing 5 January
· Anyone with a positive test will be asked to leave site immediately and go to a test centre · Where possible and if does not impact on the needs of the business people to work from home ·Key staff trained on how to register and test for Covid-19 |
| Protecting people who are at higher risk and to ensure nobody is discriminated against | Contracting Covid-19. Illness, minor symptoms, hospital admission, Death |
Extremely Clinically vulnerable employees, pregnant employees | 3 | 5 | 15 | · Any pregnant women have to inform us of their pregnancy and risk assessment will be undertaken. Any health issues with their pregnancy inform their manager.
· Any employees who are high risk are now shielding · Where possible people will keep 2 metre distancing · Extra PPE provided such as face visors and masks · Support for workers around mental health and well being through mental health first aiders and employee assistance scheme · Information displayed where to get help regarding mental health · Drop-in sessions arranged for employees to discuss any mental health issues they may be facing |
| People who need to self isolate | Spreading the infection to colleagues and members of the public | Employees, general public | 2 | 5 | 10 | · Any persons showing symptoms of covid-19 to take a test and self-isolate for at least 10 days
· Any person tested positive can only return to work on day 11 following isolation if they have not had a temperature for the previous 48 hours · Any person who has tested positive but not had any symptoms but develop symptoms whilst isolating should restart the 10-day isolation period from the day symptoms developed · Anyone self-isolating where they can work from home to discuss with their manager · Any persons who have been contacted by NHS test and trace must follow requirements to self-isolate |
| To maintain a 2m social distancing wherever possible, on arrival and departure and to ensure handwashing on arrival | Contracting Covid19. Illness, minor symptoms, hospital admission, Death |
All employees on site | 3 | 5 | 15 | · Arrival and departure times have been staggered to reduce crowding in and out of the workplace
· Hand washing facilities and hand sanitiser located at entry and exit points · Extra signage displayed to stress the importance of handwashing when entering and leaving site · Soap and sanitiser dispensers checked regularly and filled where needed. |
| To maintain social distancing wherever possible while people travel though the site | Contracting Covid19. Illness, minor symptoms, hospital admission, Death |
All employees on site | 3 | 5 | 15 | · Movement throughout the site is discouraged where it is not essential
· Use of radios and phones to be used to reduce physical contact · Occupancy of vehicles limited to the driver · Access to non- essential areas is restricted · Lift only to be used by employees who cannot use the stairs · Hand sanitiser available throughout the site · Extra Lockers in place for area 3 to reduce congestion |
| To maintain social distancing between individuals when they are at their work areas | Contracting Covid19. Illness, minor symptoms, hospital admission, Death |
All employees on site | 3 | 5 | 15 | · Lines set up to allow 2 m between people working where possible
· Mixer and oven operatives able to keep a 2m distance · Where is not possible for people to keep a 2m distance where possible consistent and fixed teams will be used and avoid working face to face · Areas marked out to keep 2m distance between machines · Extra PPE provided such as face visors and masks · Any damaged visors to be replaced · Any face masks that become damp to be replaced · Additional hand washing in place · Signage displayed in areas to remind people of the 2m distancing · Clear plastic screen fitted to lines where people are working face to face · Extra cleaning procedures in place · Increased hand washing takes place |
| To reduce transmission due to face to face meetings and maintain social distancing in meetings | Contracting Covid19. Illness, minor symptoms, hospital admission, Death |
All employees on site | 2 | 5 | 10 | · Non-essential meetings and training to take place with limited numbers 8 maximum
· Non-essential meetings and training has been postponed · Any meetings only essential participants to attend meetings and maintain 2m distance · Hand sanitiser provided in meeting rooms · Those attending meetings to avoid transmission by not sharing pens, paper phones and other objects · Windows opened for the duration of the meeting to ventilate the room · Maximum of 8 people to be in the training room at any one time |
| To maintain social distancing when using common areas | Contracting Covid19. Illness, minor symptoms, hospital admission, Death |
All employees on site | 3 | 5 | 15 | · Break times have been staggered to reduce pressure in canteen areas
· Window in reception area kept closed · Canteens to limit how many people can access at any one time · 2m distancing signs displayed in smoking shelters · Some canteen chairs taped off to stop groups sitting together · Common walkways marked with 2m markings so people can keep their distance |
| To minimise the number of unnecessary visits to site and to ensure visitors and contractors understand | Contracting Covid19. Illness, minor symptoms, hospital admission, Death |
All employees’ visitors and contractors | 2 | 5 | 10 | · Only essential visitors and contractors coming on site
· All visitors and contractors sign in and out · Guidance given on social distancing and hygiene procedures to all visitors and contractors |
| To keep the workplace clean and to prevent transmission by touching contaminated surfaces | Contracting Covid19. Illness, minor symptoms, hospital admission, Death |
All employees’ visitors and contractors | 3 | 3 | 9 | · Cleaning procedure in place documented and signed
· Additional frequent cleaning of work areas and equipment undertaken · Additional cleaning of objects equipment · Additional cleaning of areas throughout the day · All areas cleaned at the end of the day · Waste cleared away immediately bins are emptied and at the end of the day |
| To help everyone to follow good hygiene practices through the working day | Contracting Covid19. Illness, minor symptoms, hospital admission, Death |
All employees’ visitors and contractors | 3 | 3 | 9 | · Additional signage displayed informing people to was hands more frequently
· Posters displayed asking people to avoid touching face and to sneeze and cough into tissues · Posters displayed advising how to wash hands properly · Posters displayed on what to do if you have symptoms and what to do if you need a test · Extra hand sanitisers provided throughout the site · Sanitiser wipes provided in offices to clean desks and objects · More frequent cleaning of toilets and washing facilities taking place · Only paper hand towels to be used to reduce the risk of water droplets in the air (hand dryers have been Disconnected) · Mangers supervise and monitor correct procedures are being adhered to · Employees encouraged to report any persons not adhering to procedures |
| To reduce transmission through contact with objects that come onto site and into vehicles | Contracting Covid19. Illness, minor symptoms, hospital admission, Death |
Employees | 3 | 3 | 9 | · Equipment, tools and vehicles frequently cleaned
· Frequent handwashing in place for people handling goods in |
| To avoid unnecessary travel and keep people safe if they do need to travel | Contracting Covid19. Illness, minor symptoms, hospital admission, Death |
Employees | 3 | 3 | 9 | · Only essential travel to take place for example undertaking deliveries
· Only 1 person to travel in any vehicle · Additional cleaning of vehicles taking place |
| To make sure all employees’ understand COVID19 related safety procedures And employees are kept up to date with new information and safety procedures |
Lack of understanding and information leading to compliancy and confusion | Employees | 2 | 3 | 6 | · Clear and consistent regular information communicated to employees
· Information updated and displayed on information boards · Employees’ concerns and issues listened to actioned where possible · Any concerns can be discussed with works council representatives |
| To maintain distancing and avoid surface transmission when goods enter or leave site | Contracting Covid19. Illness, minor symptoms, hospital admission, Death |
Employees and delivery drivers | 2 | 5 | 15 | · Small parcels left at reception to be delivered or collected to avoid any contact
· Where possible no close contact with delivery drivers · Where possible only 1 person to unload a vehicle and keep 2m apart · When booking in goods people to wash hands when booking in has been completed · Drivers encouraged to stay in vehicles where this does not comprise safety · When containers loaded warehouse staff to wash hands · More frequent hand washing in place |
| To ensure safety of employees using smoking shelters | Contracting Covid19. Illness, minor symptoms, hospital admission, Death |
Employees | 2 | 5 | 10 | · Employees using smoking shelters to stay 2m apart
· Signage displayed reminding people to keep 2m apart when using smoking shelters |
Likelihood: 1 – Not Likely 2 – Possible 3 – Quite Possible 4 – Likely 5 – Very Likely
Severity: 1 – Nil 2 – Slight 3 – Moderate 4 – High 5 – Very High
Risk Factor: 1 – 8 = Low Risk 9 – 15 = Medium Risk 16 – 25 = High Risk